Terms of Use

Last updated: March 17, 2026

These Terms of Use ("Terms") govern your access to and use of the RoostKeeper platform ("Service"). By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.

1. Eligibility

You must be at least 18 years old and have the legal authority to enter into these Terms on behalf of yourself or the organization you represent. By using the Service, you confirm that you meet these requirements.

2. Account Registration

You agree to provide accurate, complete, and current information during registration. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Notify us immediately of any unauthorized use of your account.

You may not share your account with others or create accounts on behalf of someone else without their explicit authorization.

3. Permitted Use

RoostKeeper is provided for lawful asset and property management purposes. You may use the Service to:

  • Track, manage, and document physical assets and properties.
  • Schedule and record maintenance activities.
  • Manage contracts, warranties, vendor relationships, and reminders.
  • Collaborate with members of your organization on asset management tasks.

4. Prohibited Use

You agree not to use the Service to:

  • Violate any applicable local, state, national, or international law or regulation.
  • Upload or store content that is unlawful, fraudulent, defamatory, or infringes on the rights of any third party.
  • Attempt to gain unauthorized access to the Service, other accounts, or our infrastructure.
  • Interfere with or disrupt the integrity or performance of the Service.
  • Use automated means to scrape, crawl, or extract data from the Service without prior written permission.
  • Reverse-engineer, decompile, or attempt to derive the source code of the platform.
  • Use the Service for any purpose that competes with RoostKeeper without our prior written consent.

5. Your Data and Content

You retain ownership of all data and content you upload to RoostKeeper ("Your Content"). By uploading content, you grant us a limited, non-exclusive license to store and process it solely for the purpose of providing the Service to you.

You are responsible for the accuracy and legality of Your Content. We do not review content uploaded by users and are not responsible for any content you store in the platform.

6. Organizations and Multi-User Access

If you create or administer an organization within RoostKeeper, you are responsible for managing user access within that organization. You agree to ensure that all members of your organization comply with these Terms.

Organization administrators may add or remove users, and access to organization data is controlled by the administrator. We are not responsible for access decisions made by organization administrators.

7. Data Security and Backups

We implement reasonable technical and organizational security measures to protect your data. However, you are responsible for maintaining your own backups of critical records. We are not liable for data loss resulting from events beyond our reasonable control.

8. Intellectual Property

The RoostKeeper platform, including its design, code, trademarks, and content created by us, is owned by RoostKeeper and protected by applicable intellectual property laws. These Terms do not grant you any rights to our intellectual property beyond the limited right to use the Service as described herein.

9. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

We do not warrant that the Service will be uninterrupted, error-free, or free from harmful components. We do not provide legal, financial, or compliance advice — any decisions you make based on data stored in RoostKeeper are your sole responsibility.

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, ROOSTKEEPER AND ITS AFFILIATES, OFFICERS, AND EMPLOYEES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ANY CLAIMS ARISING UNDER THESE TERMS SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS (USD $100).

11. Termination

You may terminate your account at any time by contacting us. We may suspend or terminate your access to the Service at our discretion if you violate these Terms, without prior notice.

Upon termination, your right to access the Service ceases immediately. We will retain and then delete your data in accordance with our Privacy Policy.

12. Changes to These Terms

We may update these Terms from time to time. We will post the revised Terms in the application with an updated "Last updated" date. Continued use of the Service after the effective date of any changes constitutes your acceptance of the new Terms.

13. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the applicable jurisdiction, without regard to conflict of law principles.

14. Contact Us

If you have questions about these Terms, please contact us at:
legal@roostkeeper.com